Non-profit/For-profit Company Registry Requirements

Registration of both for profit and not-for profit organizations requires the submission of numerous documents including articles of incorporation. Registration of for profit organizations is more streamlined and straightforward. There is no centralized system for registration of not-for profits and information on procedures for incorporation and registration are difficult to find.

Not-For Profit Organizations

In South Korea, not-for profit organizations can exist as unregistered organizations or an incorporated, registered non-profit (public-interest) corporations. Registration provides tax and other financial benefits. Associations and foundations (public interest corporations) relating to art, charity, science, religion, social intercourse or otherwise not engaged in profit are considered juristic persons and are governed by the Civil Code.

As set out in the Civil Code, an association or foundation may be formed subject to permission of the competent authorities . Permission to incorporate must be obtained by drawing up articles of incorporation which detail the following: objective of the association; name; seat of office; provisions concerning assets; provisions concerning appointment and removal of directors; provisions concerning acquisition and loss of membership; cause of dissolution.

The founder of a foundation must endow property and draw the same articles of incorporation as an association. If incorporation of the association or foundation is permitted by the appropriate governing authority, the incorporation must be registered at the seat of the organization’s principal office within three weeks from the date of permission. The following information must be registered: objective; name; office; date of permission of incorporation; causes of dissolution; total value of assets; method of effective contributions; and names and domicile of directors. No information was found with respect to fees for registration, registration timeframe or how to determine exactly who is the “competent authority”. Most likely, in case of starting a non-profit organization, a founder shall apply through the Ministry of Justice, with detail explanation of purpose and activities of the organisation.

For-Profit Organizations

There are three types of business forms available to foreign companies in South Korea: Foreign Branch, Liaison Office, and Foreign Owned Local Corporation. Each of these business forms has advantages and disadvantages, as well as differing scope of business activities, registration requirements and minimum capital requirements. In most cases it will depend on the degree of commitment a company has to South Korea and the planned business activity.

1. Branch Office

A Branch Office is a form of business that generates profits in Korea, which is not locally incorporated and is not recognized as foreign direct investment. According to InvestKorea, headquarters and their foreign branches are treated as a single legal entity (the same accounting & settlement). There is no limit in investment amount or ownership.

Branches do not require formal incorporation, making them easier in principle to set up than a local corporation, and with less registration fees. Unlike liaison offices, branches are also allowed to engage in sales activity. They are considered a separate legal entity providing some separation of debts and liabilities from their parent. Generally, branch offices are suitable for smaller scale operations. Foreign companies can move on to a local subsidiary later as needed.

Required Documents generally include:

Report form of the establishment of a foreign company’s domestic branch
Article of association (Notarization of the location of the headquarters is required)
A certified copy of registration or operation permission of headquarters
General principles of headquarters
Minutes of board of directors meeting that state the establishment of a branch or liaison office in Korea and the appointment of a Korean representative.
A certificate of permission for business
Power of attorney where the establishment of a domestic branch is commissioned to another person (Notarization of the location of the headquarters is required)

All documents from the home country need to be notarized, and provided with a Korean translated copy (the translator need not be certified).

General Requirements:

1. Notify designated exchange bank

A foreign company establishing a domestic branch must send a notification to the head of the designated foreign exchange bank (any Korean bank which handles foreign exchange). A financial business must notify the Ministry of Strategy and Finance for permission of establishment of a financial business.

2. Register with Court Registry Office

Once notification is confirmed by the exchange bank, the company must submit this to a local court registry office. In addition to the report/confirmation from the bank, the branch must nominate a representative who is responsible for day-to-day administration of the branch. The representative does not have to be a Korean resident.

3. Register at Tax Office for Business Registration Certificate

The branch must register at a tax office to obtain a business registration number. This process covers registering for tax such as sales and payroll tax. Foreign employees are required to pay Korean income taxes, which are generally withheld and paid by the employer. Every business engaged in supplying of goods or services, whether or not for profit is required to register for VAT purposes by applying for a business registration certificate. The forms can be downloaded from the national tax office’s website and must be submitted to it, or to a district tax office.

4. Open Commercial Bank Account

Documentation such as identification documents would be required, and may require an initial deposit, as well as the business registration number.

5. Establish an Office It is not clear whether a branch is legally required to have a physical office in Korea. There appears to be no specific registration requirement of the office location with government authorities. It seems that there is no restriction on using a virtual office as a business address or similar services in Korea.

6. Register for Social Security Insurances

The National Health Insurance Service (NHIS) collects contributions for all social insurance programs (National Pension, Health Insurance, Employment Insurance, and Industrial Accident Compensation Insurance). The employer must enroll and declare employees to the system. The following documents must submitted to the NHIS, via post or in person at one of the offices:

Employee Health Insurance Application Form
Copy of the business registration

All businesses must submit a Declaration of WCI/EI Relations within 14 day after having started business. An employer must report employment information including worker’s name, resident registration number, address, employment date, employment termination date, average monthly wages, etc. using “relevant declaration forms”; the reported information will be used to assess and bill relevant (insurance) premiums.

7. File Rules of Employment

If a company has 10 or more employees in Korea its working conditions need to be documented in a “Rule of Employment” and this has to be filed with the Ministry of Labor and Employment. Either one “Rule of Employment” or different “Rules of Employment” can be created, split by working type or occupation type.

2. Liaison Office

A “liaison office” does not carry out business that generates profits in Korea, but instead undertakes a non-sales function such as market research, R&D etc.

While the liaison office does not need to incorporate or register like a company or branch office, it must still report to an exchange bank. A liaison office must however register at the tax department, where it is granted a distinct number, equivalent to business registration, at a jurisdictional tax office in Korea. There is no restriction on foreign ownership and amount of investment.

The restriction on sales activities is the main disadvantage of a liaison office, as with the typical representative office structure. However, it is relatively simpler and less expensive to establish.

Required documents usually include:

Company documents of head company
Board resolution of setting up a branch office
Certificate of appointment for the president of the liaison office
The passport or ID card of the president of the liaison office
Power of Attorney if a law firm is acting on the company’s behalf

General Requirements:

1. File Notification to Exchange Bank

A liaison office does not need to formally register, however a notification must be reported to a designated foreign exchange bank. A financial business must notify the Ministry of Strategy and Finance for permission of establishment of a financial business.

2. Register at Tax Office for Business Registration Certificate

The liaison office must register at a tax office to obtain a business registration number. This process covers registering for tax such as sales and payroll tax. Foreign employees are required to pay Korean income taxes, which are generally withheld and paid by the employer. Every business engaged in supplying of goods or services, whether or not for profit is required to register for VAT purposes by applying for a business registration certificate. The forms can be downloaded from the national tax office’s website and must be submitted to it, or to a district tax office.

3. Establish an Office

It is not clear whether a liaison office is legally required to have a physical office in Korea. There appears to be no specific registration requirement of the office location with government authorities. It seems that there is no restriction on using a virtual office as a business address or similar services in Korea.

4. Register for Social Security Insurances

Employee Health Insurance Application Form
Copy of the business registration

5. File Rules of Employment

3. Foreign Owned Local Corporation

A foreign owned local corporation is recognized as a “foreign investment” under the Foreign Investment Promotion Act in South Korea. The company must invest at least 100 million Korean won (KRW). If an investee corporation is a private business, the company cannot issue a business investment (D-8) visa. A trade (D-9) visa shall be issued if it invests KRW 300 million or more. Foreign investors and foreign-invested companies are of separate entities (independent accounting & settlement).

The Korean Commercial Act provides five forms of companies:

Partnership company
Limited Partnership Company
Limited Liability Company
Limited Company
Stock Company

Shares in Korean companies do not have to be held by Korean resident shareholders. The advantages/disadvantages to South Korean corporations are those typical for company structures. Choosing a company structure rather than a branch or liaison office has the standard benefits, such as having a separate legal entity to the parent company to keep debts and liabilities separate, as well as the typical drawbacks such as higher administrative and compliance requirements.

General requirements:

1. Make company seal

Takes 1 day, cost: KRW 30,000

2. Designate a bank for capital deposit

Designate a foreign exchange bank to deposit the required capital before proceeding to register the company. After the company is registered, the company can open a commercial bank account and arrange for the transfer of the capital into the company’s bank account

3. Register company

The online service www.startbiz.go.kr has combined the Internet Register Office, the Local Tax Payment System, the Electronic Notarization System, the National Tax Information System, the Financial Common Network, and the Social Insurance Information System which for the purpose of incorporation. Start Biz Online allows a founder to process the entire incorporation process online, including:

Checking the availability of trade name
Obtain a certificate of name availability
Filing the application package for incorporation
Obtaining a corporate registration tax bill
Register the company
Obtaining a certificate of seal impression of corporation
Registering and getting a tax identification number (TIN)
Submitting the rules of employment
Registering electronically for the Public Health Insurance Program,
Registering electronically for the National Pension Fund,
Registering electronically for Employment Insurance,
Registering electronically for Industrial Accident Compensation Insurance.

Fees:

e-registration KRW 2,000 fee
2% of capital for capital registration tax
“education tax” (20% of the registration tax)
KRW 10,000 for incorporation fee (certificate of seal impression of incorporation)

Required documents usually include:

identification documents of members
incorporation documents (Article of incorporation) in Korean:
- for partnerships and limited partnerships: purposes; trade name; name, resident registration number and domicile of each member; subject matter, value or basis of valuation of the contribution to be made by each member; place of principal office; and date of execution of articles of incorporation) ;
- for stock companies: purpose; trade name; total number of shares authorized and par value per share; number of shares to be issued at the time of incorporation; place of principal office; method of public notice; name, residence registration number and address of each promoter; any special benefits to be received by promoters and names of such promoters. In addition, the Commercial Act sets out that stock companies must register: the total amount of capital; total number and class of the issued and outstanding shares and contents and number of each class of shares; provision that the transfer of shares be subject to the approval of the board of directors; provision under which stock options are granted; places of branch offices; duration or reasons for dissolution of company; dividend of interest prior to the commencement of business; redemption of shares out of profits to be distributed to shareholders; name and residence registration number of each director, auditor and representative director;
- for a limited liability company: purposes; trade name; name, resident registration number and domicile of each member; total amount of capital; amount of each contribution unit; number of contribution units by each member; place of the principal office; name, residence registration number and address of each director; name of representative director; provisions relating to the joint representation of the company by two or more directors; duration or any other reason for dissolution of the company; name and residence registration number of auditors

The first step is checking the company name, uploading incorporation documents as well as filing company information. Articles of association and documents like a company constitution must be prepared before registering a company. During this period, the court registry office reviews the documents and information provided by the applicants, and due diligence of company address is conducted by the tax office. Afterwards, applicants can then proceed to payments for the corporate registration tax bill as well as the registration fee. Since the system already has the company information, there is no need to fill in separate forms for the payments.

4. Pay Social Security registration fees

After the submission of documents is completed, applicants can then proceed on the same Start-Biz system to payments for the corporate registration tax bill as well as the registration fee. Since the system already has the company information, there is no need to fill in separate forms for the payments. Within the system it will apparently redirect the user as needed to pay various registrations for the Public Health Insurance Program, the National Pension Fund, Employment Insurance, and Industrial Accident Compensation Insurance.

5. Open Commercial Bank Account

Documentation such as identification documents would be required, and may require an initial deposit, as well as the business registration number.

6. Establish an Office

A company is required to have a physical office in Korea. It seems that there is no restriction on using a virtual office as a business address. There appears to be no specific registration requirement of the office location with government authorities.

7. File Rules of Employment

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